ENROLL PEOPLE INTO YOUR EASYCAMPUS


There are a few ways you can enroll people into your EasyCampus. The method you choose will depend on factors such as how many people you want to enroll and whether you want people to be able to enroll themselves or visit your campus as guests. If you have a large number of users you want to hand-enroll, you might want to take advantage of EasyCampus' Bulk Upload feature. You may also want to use this process to enroll those users into selected courses at the same time. This guide will explain how to complete each of these operations


Before You Begin


  • Decide whether you want to enable people to register and enroll themselves.

If you want to stop people from automatically enrolling themselves, please contact support@educadium.com or open a help ticket.

  • If you will manually enroll people, determine whether you want to enroll each person separately or enroll a set of users all at once.
  • For each person to be enrolled manually, gather the following information: user name, email address, first name, last name, city, and country.
  • Decide whether you want to allow guest access

Begin


To Enroll an Individual:

  • Click the Add a New User option in the Site Administration menu. In a few moments, the Add a New User form will display.
If you have a Tools menu, you can access the command from there instead.
  • Fill in the red (required) fields on the form, making sure you make note of the username and password you enter. When you’re finished, click the Update Profile button. Repeat this process for each person you want to enroll.

To Enroll a Number of Individuals and Enroll them in Courses (optional):
The easiest way to enroll a large number of individuals is to import them from a file. The steps below presume you do not have such a file and/or do not know how to create one from scratch. The process involves downloading a file based on the current list of users, editing it with the new data, and then uploading it again. If you already have such a file, contact your campus Super Admin for help with formatting it correctly.

  • In the Site Administration menu click Users and then click Accounts. In the list of options that unfolds, click Bulk User Actions. The middle portion of the screen will change to let you select users and actions.
  • Scroll down to the bottom of the screen and click the Add All button in the User List area. All the current users of your campus will move to the box on the right side.
  • In the drop-down box titled With selected users, select Download and then click the Go button. The screen will change and you will be presented with three options regarding the format of the file you will download.
With selected user drop-down box
  • Click the format with which you are most familiar.

If you are unsure which format to use, we recommend that you click the Excel format. This format will display the list of users in a spreadsheet format with rows and columns. The steps below presume you will use Excel or a similar spreadsheet-like program.

  • A dialog box will display to let you open or save the file. If you will be working on the file right away, you can open it; otherwise, save the file to do later and then click the Continue button.
  • When you open the file you will see all the users that currently exist on your campus. It's important to enter a new and unique id for each user. You can just follow the pattern of entries in the existing file to create new ones. Another option is to just delete the column and let the ids be generated automatically.

You can insert a column labeled "password" and fill it in using the code "changeme." This code ensures that when a user logs in for the very first time, he or she will automatically be prompted to create a new password for him- or herself. You don't need to fill this in for existing users and probably shouldn't.

  • In order to automatically enroll new users into courses, you need to create columns for the courses called course1, course2, course3, etc. The number of columns should related to the number of courses to which you want to add users.
  • In this column, you should fill in a course's short name EXACTLY as it appears on the course's Settings page. You fill in this short name once for each student record. If you’re not enrolling a given student in a course, leave the column blank.

It's important to fill in the short name exactly.

  • Click Save As on the File menu.
  • Choose the CSV format from the dropdown and save this file on your desktop or somewhere convenient so it's easy to find later. If you receive a message warning about losing Excel specific content, click Yes.
  • The next step is to upload your edited file. Locate the Site Administration menu on the left side of your landing page. Click Users and then click Accounts. In the list of options that unfolds, click Upload Users. The middle portion of the screen will change to let you upload your file.
If you have a Tools menu, you can select the command from the menu instead
  • Click the Browse button and use the resulting dialog box to find the file you worked with earlier. Select the file.
  • Click the Upload Users button. In a few moments, the screen will change and the users in the file will display.
  • In this case, we want to leave the settings exactly as they are, but you can look through these options to see if there are any you'd like to change.
  • Scroll to the bottom of the screen and click the Upload Users button. The results of the import process will display on the screen.
  • You will see notification that previous users were not overwritten, which is good. You can ignore the pink messages in regard to the Course fields: this just lets you know that those particular users are not being enrolled in any courses.
  • Click the Continue button. You'll be returned to the Upload Users screen.
  • To see that the operation was successful, click Browse list of users in the Site Administration menu under Users/Accounts.

If you're having trouble bulk-importing users, you should contact support@educadium.com or open a help ticket. We can also provide a sample Bulk User Upload .csv file that you can review alongside this guide.